The City Clerk serves to maintain and protect democratic processes, such as elections, access to City records and compliance with federal, state and local statutes, such as the Political Reform Act, the Brown Act and the Public Records Act, to ensure local government transparency to the public. The City Clerk facilitates the conduct of business by the City Council and coordinates the preparation and publishing of City Council agendas and meeting materials to ensure that a complete City Council agenda packet is available for public review by clicking on City Council agendas and meeting materials or in the City Clerk’s Office no later than the Wednesday prior to the City Council meetings, which occur at 7:00 p.m. on the first and third Tuesday of every month. The City Clerk is responsible for accurately recording the actions and proceedings of the City Council meetings and maintaining the City’s Record Management Program, as well as maintaining the Monte Sereno Municipal Code.
The City Clerk recruits for and provides support for various City Commissions, receives and processes public records requests, prepares and publishes public hearing notices, processes the annual Weed and Brush Abatement Programs, Police Service tax assessment and other special district tax assessments, and provides research and information services to the public, the City Council and City staff, as well as processes claims, and accepts subpoenas on behalf of the City. In addition to the duties generally described above, the City Clerk serves as Staff Liaison for the 15-member Monte Sereno Youth Commission and plans and coordinates the Annual Monte Sereno Picnic in the Park/BBQ.